--- title: Save Time and Headaches With These Office Keyboard Tips and Tricks. description: Save Time and Headaches With These Office Keyboard Tips and Tricks. image: https://ontimetech.valeonetworks.com/hubfs/Blog%20Images/Imported_Blog_Media/175861511-1.jpg --- [Skip to the main content.](https://ontimetech.valeonetworks.com/blog/tech-tips/save-time-and-headaches-with-these-office-keyboard-tips-and-tricks#main-content) [![OTT powerd by VN big](https://ontimetech.valeonetworks.com/hs-fs/hubfs/OTT%20powerd%20by%20VN%20big.png?width=500&height=175&name=OTT%20powerd%20by%20VN%20big.png "OTT powerd by VN big")](https://ontimetech.valeonetworks.com) [![OTT powerd by VN big](https://ontimetech.valeonetworks.com/hs-fs/hubfs/OTT%20powerd%20by%20VN%20big.png?width=500&height=175&name=OTT%20powerd%20by%20VN%20big.png "OTT powerd by VN big")](https://ontimetech.valeonetworks.com) - [Services](https://ontimetech.valeonetworks.com/our-services/) - [Managed It Services](https://ontimetech.valeonetworks.com/our-services/managed-it/) - [Cybersecurity](https://ontimetech.valeonetworks.com/our-services/cybersecurity/) - [Cloud Solutions](https://ontimetech.valeonetworks.com/our-services/cloud-solutions/) - [Compliance](https://ontimetech.valeonetworks.com/our-services/compliance/) - [Industries](https://ontimetech.valeonetworks.com/industries/) - [Resources](https://ontimetech.valeonetworks.com/resources/) - [Blog](https://ontimetech.valeonetworks.com/blog) - [About](https://ontimetech.valeonetworks.com/about/) - [Client Testimonials](https://ontimetech.valeonetworks.com/testimonials/) [415-294-5250](tel:4152945250) [Client Portal](https://portal.Valeonetworks.com) Toggle Menu Toggle Menu [415-294-5250](tel:4152945250) [Client Portal](https://portal.Valeonetworks.com) - [Services *Toggle Menu*](https://ontimetech.valeonetworks.com/our-services/) - [Managed It Services](https://ontimetech.valeonetworks.com/our-services/managed-it/) - [Cybersecurity](https://ontimetech.valeonetworks.com/our-services/cybersecurity/) - [Cloud Solutions](https://ontimetech.valeonetworks.com/our-services/cloud-solutions/) - [Compliance](https://ontimetech.valeonetworks.com/our-services/compliance/) - [Industries](https://ontimetech.valeonetworks.com/industries/) - [Resources *Toggle Menu*](https://ontimetech.valeonetworks.com/resources/) - [Blog](https://ontimetech.valeonetworks.com/blog) - [About *Toggle Menu*](https://ontimetech.valeonetworks.com/about/) - [Client Testimonials](https://ontimetech.valeonetworks.com/testimonials/) - Example Link - Example Link - Example Link [*Facebook*](https://ontimetech.valeonetworks.com/blog/tech-tips/save-time-and-headaches-with-these-office-keyboard-tips-and-tricks#0) [*Instagram*](https://ontimetech.valeonetworks.com/blog/tech-tips/save-time-and-headaches-with-these-office-keyboard-tips-and-tricks#0) [*LinkedIn*](https://ontimetech.valeonetworks.com/blog/tech-tips/save-time-and-headaches-with-these-office-keyboard-tips-and-tricks#0) [*Twitter*](https://ontimetech.valeonetworks.com/blog/tech-tips/save-time-and-headaches-with-these-office-keyboard-tips-and-tricks#0) [*Youtube*](https://ontimetech.valeonetworks.com/blog/tech-tips/save-time-and-headaches-with-these-office-keyboard-tips-and-tricks#0) [*Medium*](https://ontimetech.valeonetworks.com/blog/tech-tips/save-time-and-headaches-with-these-office-keyboard-tips-and-tricks#0) 1 min read # Save Time and Headaches With These Office Keyboard Tips and Tricks. [Lance Stone](https://ontimetech.valeonetworks.com/blog/author/ulisticadmin) : Jun 17, 2014, 9:43:33 AM [Managed IT Services](https://ontimetech.valeonetworks.com/blog/tag/managed-it-services) ![Microsoft Office Tips and Tricks](https://ontimetech.valeonetworks.com/hs-fs/hubfs/Blog%20Images/Imported_Blog_Media/175861511-1.jpg?width=200&name=175861511-1.jpg)Does it seem like you spend more time than you should preparing documents in Office?  You are if you aren’t using these speedy keyboard shortcuts.   It may take you some time to get into the habit of using computer keys, instead of the mouse to complete tasks, but it will be worth your efforts in the end with increased efficiency. **Word** Press Alt+W, then W by itself —To a list all your open documents. Right-click on a word —To show a definition, and the correct pronunciation. Press Alt+Shift, then the up/down arrows —To rearrange items in a bulleted or numbered list. Shift+F7 —To Access the Thesaurus Ctrl+Shift+E —To Turn Track Changes on and off quickly **Excel** Press F11 in any cell —To create a bar chart within a set of data. Ctrl+Shift+$ —To format your data into currency, with commas, and two decimal places. Ctrl+Shift+% —To will format your data into a percent. **PowerPoint** To Add Background Music — Go to the” Playback” tab and add music with the “Play in Background” option. To Tweak Themes —Go to the “Variations” box to change the colors, fonts and effects of slideshow themes. Press “Tab” —To shift between overlapping objects on slides. **Outlook** To Link Contacts —Choose “Link Contacts” from any entry on the “People Screen” To Preview a Message —Choose “View,” then “Message Preview” to turn on/off previews of your messages. To Turn Off All Alerts —Go to “Mail Options” and create an Outlook Rule to only display emails from select people. **These keyboard tips and tricks will have you on your way to becoming a master of Microsoft Office.** **For more information, or if you are having difficulties performing these shortcuts, our team of Microsoft Office experts are always here to help.     ** - [Tweet](https://twitter.com/share) #### ![BusinessOwnerGuidetoM&A-1](https://ontimetech.valeonetworks.com/hs-fs/hubfs/BusinessOwnerGuidetoM%26A-1.png?width=303&height=209&name=BusinessOwnerGuidetoM%26A-1.png) #### Download our eBook*THE ULTIMATE ROADMAP TO CMMC COMPLIANCE* by filling out the form below! [![8 Fantastic Timesaving Tips and Tricks for Microsoft Word](https://ontimetech.valeonetworks.com/hubfs/Blog%20Images/Imported_Blog_Media/Microsoft-Word-3.jpg)](https://ontimetech.valeonetworks.com/blog/uncategorized/8-fantastic-timesaving-tips-and-tricks-for-microsoft-word) #### [8 Fantastic Timesaving Tips and Tricks for Microsoft Word](https://ontimetech.valeonetworks.com/blog/uncategorized/8-fantastic-timesaving-tips-and-tricks-for-microsoft-word) [Lance Stone](https://ontimetech.valeonetworks.com/blog/author/ulisticadmin) : Apr 14, 2014, 3:16:16 PM You’ve probably been using Microsoft Word to write documents for years, however, there’s a few lesser-known ways to get work done faster and more... [Managed IT Services](https://ontimetech.valeonetworks.com/blog/tag/managed-it-services) [Read More](https://ontimetech.valeonetworks.com/blog/uncategorized/8-fantastic-timesaving-tips-and-tricks-for-microsoft-word) [![6 Timely Tips To Help Businesses Avoid Phishing Emails](https://ontimetech.valeonetworks.com/hubfs/Blog%20Images/Imported_Blog_Media/Avoid-Phishing-Emails.jpg)](https://ontimetech.valeonetworks.com/blog/6-timely-tips-to-help-businesses-avoid-phishing-emails) #### [6 Timely Tips To Help Businesses Avoid Phishing Emails](https://ontimetech.valeonetworks.com/blog/6-timely-tips-to-help-businesses-avoid-phishing-emails) [Lance Stone](https://ontimetech.valeonetworks.com/blog/author/lance-stone) : May 23, 2022, 9:04:00 AM 6 Timely Tips To Help Businesses Avoid Phishing Emails Phishing emails are a common way for cybercriminals to steal important data from businesses... [Managed IT Services](https://ontimetech.valeonetworks.com/blog/tag/managed-it-services) [Read More](https://ontimetech.valeonetworks.com/blog/6-timely-tips-to-help-businesses-avoid-phishing-emails) #### [13 Tips for Keeping Your Computer in Tip-Top Shape](https://ontimetech.valeonetworks.com/blog/13-tips-for-keeping-your-computer-in-tip-top-shape) [Lance Stone](https://ontimetech.valeonetworks.com/blog/author/ulisticadmin) : Jun 10, 2017, 2:03:11 PM Let’s examine some of the most likely computer issues and quick tips for combatting these problems. I sure do love it when my computer bogs down and... [Managed IT Services](https://ontimetech.valeonetworks.com/blog/tag/managed-it-services) [Read More](https://ontimetech.valeonetworks.com/blog/13-tips-for-keeping-your-computer-in-tip-top-shape) ![OTT White logo](https://ontimetech.valeonetworks.com/hs-fs/hubfs/VN%20-%20Division%20Logos/OTT%20Logo/OTT%20White%20logo.png?width=524&height=140&name=OTT%20White%20logo.png)   ##### About About On Time Tech is an IT Support and Computer Services company serving California. We provide services to the areas in and around We know businesses like yours need technology support in order to run highly-effective organizations. Leverage pro-growth technology services for your company now. ##### Explore On Time Time Explore On Time Time - [Our Services](https://ontimetech.valeonetworks.com/our-services/) - [Industries](https://ontimetech.valeonetworks.com/industries/) - [Resources](https://ontimetech.valeonetworks.com/resources/) - [About](https://ontimetech.valeonetworks.com/about/) - [Contact](https://ontimetech.valeonetworks.com/contact/) ##### Contact Contact **San Francisco:** 1717 Fifth Ave San Rafael, CA 94901 [415-294-5250](tel:4152945250) Business Hours: M-F: 8AM-9PM - [Privacy Policy](https://ontimetech.valeonetworks.com/privacy-policy/) © 2026 On Time Tech [*Facebook*](https://www.facebook.com/ontimetechsf/)[*Twitter*](https://twitter.com/on_time_tech?lang=en)[*LinkedIn*](https://www.linkedin.com/company/ontimetech/)[*YouTube*](https://www.youtube.com/channel/UCubqs9PU_WWF-RFhfK9xNpw) [![Alura White logo](https://ontimetech.valeonetworks.com/hs-fs/hubfs/VN%20-%20Division%20Logos/Alura%20White%20logo.png?width=295&height=115&name=Alura%20White%20logo.png)](https://alura.valeonetworks.com/) [![Next.I.T._White-Logo](https://ontimetech.valeonetworks.com/hs-fs/hubfs/Next.I.T._White-Logo.png?width=328&height=136&name=Next.I.T._White-Logo.png)](https://next-it.net/) [![White-OTT-Logo-1-768x253](https://ontimetech.valeonetworks.com/hs-fs/hubfs/White-OTT-Logo-1-768x253.png?width=313&height=103&name=White-OTT-Logo-1-768x253.png)](https://www.ontimetech.com/) [![Valeo-Logo-White (1)](https://ontimetech.valeonetworks.com/hs-fs/hubfs/Valeo-Logo-White%20(1).png?width=288&height=123&name=Valeo-Logo-White%20(1).png)](https://valeonetworks.com/) *Return to Top* ```json { "@context" : "https://schema.org", "@type" : "BlogPosting", "author" : { "@type" : "Person", "name" : "Lance Stone", "url" : "https://ontimetech.valeonetworks.com/blog/author/ulisticadmin" }, "dateModified" : "2024-01-10T16:38:28.830Z", "datePublished" : "2014-06-17T13:43:33.000Z", "headline" : "Save Time and Headaches With These Office Keyboard Tips and Tricks.", "image" : [ "https://ontimetech.valeonetworks.com/hubfs/Blog%20Images/Imported_Blog_Media/175861511-1.jpg" ], "mainEntityOfPage" : { "@id" : "https://ontimetech.valeonetworks.com/blog/tech-tips/save-time-and-headaches-with-these-office-keyboard-tips-and-tricks", "@type" : "WebPage" }, "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://ontimetech.valeonetworks.com/hubfs/OTT%20-%20Color%20Logo.png" }, "name" : "Valeo Networks" } } ```