Key Points
In today’s business world, we are increasingly relying on chat apps like Microsoft Teams to communicate with our coworkers. While this is a great way to stay in touch, maintaining a sensible workflow can also be difficult if you and your team constantly send messages back and forth. Fortunately, Microsoft is introducing a new feature to Teams that will help address this issue.
According to Microsoft’s product roadmap, Microsoft Teams users will soon benefit from a delayed send feature. This will allow users to schedule when their messages will be sent, giving them more control over their communication.
Schedule Send is a new feature in Microsoft Teams that will allow users to delay the delivery of messages. This can be useful if you need to coordinate with team members in different time zones or if you want to make sure that your messages are received during normal business hours.
To use the Schedule Send feature, simply compose your message as usual and then long press the send button to schedule the message. A window will appear where you can select the date and time you want your message delivered. Once you have selected a date and time, click on the “Send at scheduled time” button, and your message will be sent at the specified time.
Schedule Send is a great way to stay organized and smoothly flow your chat conversations. By taking advantage of this feature, you can ensure that your messages are always received by your team members at a convenient time.
Sometimes it is beneficial to not have a message sent immediately. This could be for several reasons, such as:
Every user within your organization will have the ability to schedule messages to be sent at a later time. Users can schedule messages as long as the scheduled date is no longer than 7 days in the future. Scheduled messages can also not be flagged as important or urgent, and any attached files and inline images will only be accessible once the message has been marked as delivered.
While Microsoft may state that this feature was designed for organizations that employ people in different time zones, this feature can have several applications within your organization.
Here are 5 ways that your organization can make use of the Schedule Send feature in Microsoft Teams:
Time Zone Coordination
If you have team members in different time zones, scheduling messages can help ensure everyone is on the same page. You can avoid any confusion or miscommunication by sending messages at a convenient time for all team members.
Keeping the Conversation Flowing
If you and your team are constantly sending messages back and forth, the Schedule Send feature can help keep the conversation flowing smoothly. By scheduling messages in advance, you can avoid any disruptions or delays in the conversation.
Planning Ahead
The Schedule Send feature can also be used to plan ahead. If you know you will be unavailable at a certain time, you can schedule messages to be sent while you are away. This way, you can still participate in the conversation even when you cannot be online.
Avoiding Distractions
If you are working on a project and do not want to be interrupted, you can use the schedule send feature to delay the delivery of messages until you are finished. This way, you can focus on your work without being distracted by incoming messages.
Following Up
The Schedule Send feature can also be used as a follow-up tool. If you need to follow up with a team member about a task or project, you can schedule a message to be sent after the task is completed.
In the digital age, we are always connected. With the click of a button, we can send a message to anyone, anywhere in the world. With instant messaging apps like WhatsApp, Facebook Messenger, and iMessage, we can converse with someone on the other side of the globe in real-time.
While this instant gratification can be great, it can also be overwhelming. We are constantly bombarded with messages and notifications from friends, family, and co-workers. As a result, we often feel like we should always be available and on-call. The Schedule Send feature can help alleviate some of this pressure.
By allowing you to schedule messages in advance, you can control when and how you want to communicate with your team. This can be a great way to establish boundaries. The Schedule Send feature can be a great tool for managing your time and communication in the digital age. In a world where everyone is connected 24/7, the Schedule Send feature can help you take a step back and think about the best time to send a message.
Thanks to Tektonic in Toronto for their help.